Laptop Rental ROI Calculator (3-Year TCO India)
Model the full 3-year total cost of ownership for B2B laptop fleets in India across 10, 50, and 200 unit scenarios. Captures direct costs (hardware, GST, AMC), indirect costs (downtime, IT manhours), and refresh-cycle considerations under HSN 997315.
Coming soon: Interactive ROI calculator. For now, use the framework below and request a quote for a fully-modeled custom calculation.
TCO line items (3-year horizon)
| Category | Item | Notes |
|---|---|---|
| Direct | Hardware (rental or purchase) | Largest line — request quote |
| Direct | GST 18% | Recoverable as ITC for B2B |
| Direct | AMC / warranty | Often bundled with rental |
| Direct | Accessories (mouse, charger, dock) | Per unit; varies by spec |
| Direct | MDM licensing (Intune / Jamf) | Per-seat per year |
| Direct | Insurance (theft / damage) | Optional rider |
| Indirect | Deployment time (IT manhours) | 1-3 hours per unit typical |
| Indirect | Downtime cost | Productivity loss × hours of failure |
| Indirect | Refresh logistics | Pickup, wipe, redeployment |
| Tax | Section 37 deduction (rental) | Reduces taxable income |
| Tax | Depreciation tax shield (purchase) | 40% WDV per year |
| Recovery | Residual / buyback value | Only applies to purchase |
Three fleet scenarios
- 10-unit fleet — typical for 10-15 person startup or small office
- 50-unit fleet — typical for 50-75 person mid-stage company or growing GCC pod
- 200-unit fleet — typical for established mid-market or large branch office
For accurate scenario-specific numbers, submit your fleet specs and Techvity returns a fully modeled 3-year TCO with rental, AMC, and buyback assumptions.
Frequently asked questions
What goes into a 3-year laptop TCO?
Direct costs: hardware (rental or purchase), GST, AMC or warranty, accessories, insurance, MDM licensing. Indirect: deployment time, downtime cost during failure, IT manhours per ticket, refresh logistics. A complete TCO model captures all of these for a like-for-like comparison.
What's the typical refresh cycle in India?
Most Indian corporates refresh laptops on a 36-48 month cycle, with engineering and design teams refreshing more frequently (24-36 months) due to spec demands. Rental tenures are typically aligned with refresh cycles for clean cost modeling.
How does AMC affect TCO?
Bundled AMC reduces both downtime cost (fast SLA replacement) and IT manhours (fewer escalations to in-house IT). For 100+ unit fleets, bundled AMC commonly shaves 15-25% off the gross IT-ops cost line over 3 years compared to break-fix.
Can we model partial fleet refreshes?
Yes. The standard pattern is phased refresh — 30% of fleet in Year 1, 30% in Year 2, 40% in Year 3 — which smooths cash flow and lets newer hires receive newer hardware. The TCO model handles this with monthly cohort breakdowns.
What residual value should we assume for owned laptops?
For a 3-year-old corporate laptop in India (Dell Latitude / ThinkPad / EliteBook), residual value at buyback is typically 18-30% of original price for B2B-grade units, depending on condition and brand. MacBooks retain 35-45% in the same period.
Last updated: 30 April 2026
Get a 3-year TCO model for your fleet
Send your fleet size, tenure, and refresh preferences — Techvity returns a fully modeled TCO with Indian tax and HSN 997315 GST treatment.