How Much Can Your Company Save by Renting Laptops?
Buying laptops means capital tied up, AMC bills, disposal costs and IT time that nobody tracks. Renting from Techvity turns that into one monthly line item, with the 18% GST claimable as input tax credit and the rent deductible under Section 37 of the Income Tax Act. Work through the numbers below with your own quotes.
6 costs of owning laptops that are easy to miss
The sticker price of a laptop is only the beginning. Here's what actually shows up on your P&L over 3 years — and what disappears when you rent instead.
Worked examples by team size
Illustrative cost framework (actual numbers depend on spec and tenure — request a quote for your exact scenario).
10 × ₹60K = ₹6L upfront. AMC yr2+3: ₹1L. Disposal: ₹15K. Gross cost: ₹7.15L
Monthly rental × 36 months + ITC recovery + Section 37 deduction. Net cost substantially lower.
For a 10-person team, renting frees ₹6L of seed capital back into the business.
₹30L upfront. AMC yr2+3: ₹5.5L avg. Disposal: ₹75K. IT manhours: ~₹2L. Gross cost: ~₹38.25L
36-month rental with ITC recovery (18% GST back) + Section 37 deduction (25.17% tax saved on full rent). Compare the net 3-year cost with the buy column using a written quote.
ITC alone recovers ₹15,000+/month on a 50-unit fleet — ₹5.4L over 3 years.
₹1.2Cr upfront. AMC: ₹22L avg over 3 yrs. Disposal + wipe: ₹3L. IT ops: ₹8L. Total: ~₹1.53Cr
Monthly rental with repairs under the rental terms and NIST SP 800-88 wiping on return. ITC + Section 37 together reduce the net outflow; compare it with the buy column using a written quote.
₹1.2Cr freed from balance sheet — converts CapEx to predictable monthly OpEx.
₹12L purchase that sits idle after the project.
3-month rental. Pay only for what you use. Return after project. Zero idle asset.
For a 3-month project you pay for 3 months, not for laptops that sit idle afterwards.
The GST ITC angle — your CA probably already knows this
Laptop rental invoices under SAC 997315 carry 18% GST. For a GST-registered business using laptops for taxable supply, the entire 18% is recoverable as Input Tax Credit — reducing your effective rental cost before you even factor in the Section 37 deduction.
| Fleet | Monthly rent | ITC recovered/month | Annual ITC recovery |
|---|---|---|---|
| 10 units | ₹X (quote) | 18% of rent | Recoverable ITC — reduces net cost |
| 50 units | 50 × market rate | ₹15,000+ ITC/month (illustrative) | ~₹1.8L ITC/year |
| 100 units | 100 × market rate | ₹30,000+ ITC/month (illustrative) | ~₹3.6L ITC/year |
| 200 units | 200 × market rate | ₹60,000+ ITC/month (illustrative) | ~₹7.2L ITC/year |
Illustrative — based on market rental rates, not a Techvity rate. Actual ITC depends on the agreed rental rate; ask for a quote for exact numbers.
Six reasons companies rent laptops instead of buying
Convert a ₹30–120L CapEx hit into a smooth monthly OpEx line. Your runway stretches further; your investors see cleaner unit economics.
The 18% GST on each rental invoice can be claimed as ITC. Bought laptops carry ITC too, but selling them within five years triggers a reversal calculation. Rental keeps it to a simple monthly invoice.
The entire monthly rental is deductible as a business expense. Buying gives you only the depreciation fraction each year — a much slower tax benefit.
Hiring? Add laptops as people join. Restructuring? Return laptops at the end of the term. No stranded assets and no write-offs.
Repairs under the rental terms and NIST SP 800-88 wiping at return, on one GST invoice. The cost of keeping laptops working becomes a known monthly line.
Refresh at the end of the term instead of living with three-year-old specs. Engineers and designers can move to newer models when the term ends.
Frequently asked questions
Is laptop rental actually cheaper than buying for a 50-person company?
It can be, once you count everything: GST input tax credit on the monthly rent, the Section 37 deduction for the full rent, repairs covered by the rental terms instead of an AMC, NIST SP 800-88 wiping when laptops come back, and no capital tied up. Whether it is cheaper for you depends on your tax position, the rental term and how long you would keep bought laptops, so compare a written rental quote with your purchase numbers.
How does GST input credit work on laptop rental?
Laptop rental in India is billed under SAC 997315 at 18% GST. If your company is GST-registered and uses the laptops for taxable business output, the entire 18% GST on your monthly rental invoice is eligible as Input Tax Credit (ITC). This means that on a ₹10,000 invoice that includes GST, ₹1,525 is GST you can claim as input tax credit in your return — reducing your effective rental cost.
What hidden costs of laptop ownership do most companies miss?
The biggest missed costs: an AMC once the maker's warranty ends (for example ₹5,000-7,200/year for a ₹60,000 laptop; ask for a written AMC quote), NIST 800-88 data wipe at end-of-life (₹800-2,000 per unit), IT manhours per ticket (3-5 hrs at blended ₹400-800/hr = ₹1,200-4,000 per incident), loss of capital productivity (₹30L tied up in hardware earns nothing), and declining residual value by year 3.
Does renting laptops help with cash flow for startups?
Yes. Buying 50 laptops at ₹60,000 each = ₹30 lakh upfront, which burns runway. Renting the same fleet turns that into a predictable monthly operating cost, keeping ₹30L free for product, hiring or growth. Rental can also scale down if the team shrinks, on the terms in your contract.
Do rented laptops need a separate AMC?
No. Repairs and replacements on laptops rented from Techvity are covered by the rental terms in your quote, so the ₹5,000-7,200/unit/year AMC line for owned laptops does not apply. For a 50-unit fleet, that line would be ₹2.5L-3.6L per year.
Last updated: 26 September 2026
See what renting would cost your team
Share your fleet size, specification and rental term. We reply within 2 hours during working hoursand call or WhatsApp you with a written rental quote (SAC 997315, 18% GST) to put next to your purchase numbers. No obligation.
Techvity IT Solutions · Koramangala, Bangalore · SAC 997315 GST invoice